This privacy notice explains who we are, for what purposes we may use your data, how we handle it, to whom we may disclose it such as clients, service providers, and/or other A3 Hiring experts, where it may be transferred to or accessible from and what your rights are.
This privacy notice applies to the processing of personal data we collect when you visit our website when we provide you our Services namely in the field of recruitment and selection, temporary staffing, payroll, and personnel and salary administration as further described in the Terms and Conditions (collectively “Services”) and the processing of personal data of persons who work for companies with which we conduct (or intend to conduct) business.
We are responsible for ensuring that all personal data entrusted to us is processed by applicable data protection legislation. This notice explains who we are, for what purposes we may use your data, how we handle it, to whom we may disclose it such as clients, service providers, and/or other companies, where it may be transferred to or accessible from, and what your rights are.
When you visit our website, we collect some information related to your device, your browser, and the way you navigate our content. We may use cookies to collect this personal data. Cookies are small text files that are saved on your device when you visit our website. Cookies enable the website to remember your actions and preferences (for example, your choice of language) and recognize you when you return, so that we may analyze trends, determine your areas of interest and administer our website to speed up the navigation process and to make your site experience more efficient
If you choose to download our reports; or to subscribe or submit an inquiry we may ask you to fill out a form with information such as your name, e-mail address, job title, and company. From the moment you engage in one of the aforementioned actions, we will be able to relate the information listed above about your device, your browser, and to the way you navigate our website content directly to you. The type of information we ask you to use is your name, e-mail address, job title, and employment status, and, if you wish to obtain a detailed report, information about your job responsibilities and compensation.
A3 Hiring processes your data only for the purposes specified below:
To manage the website and for system administration purposes (e.g. also for diagnosing technical problems, and analyzing the traffic to our website): based on the legal ground of
(a) Legitimate interest in managing our website, marketing, and communications strategy; or
(b) Where (a) is not possible because local mandatory law requires so, only in those limited cases may this be based on consent;
For web analytics, to optimize the user experience (analyzing the way our pages are visited, analyzing trends, observing and measuring how our visitors engage with our website) and the quality of the content provided to you (e.g. job posting): based on the legal ground of
(a) Legitimate interest in improving our website, marketing, and communications strategy; or
(b) Where (a) is not possible because local mandatory law requires so, only in those limited cases may this be based on consent;
If you choose to fill in web forms, we will use the information you provide us to send you the content requested, to communicate with you (including, where you agree, to send you related information that might be of interest to you), and to improve our marketing and communication strategy: A3 Hiring can send alerts where you have given consent to receive this. If you are no longer interested in these A3 Hiring messages you are always able to opt-out from receiving such communications by emailing (Add inquiry mail)
For managing specific inquiries: based on the legal ground of (a) legitimate interest in improving our website, marketing, and communications strategy; or (b) where (a) is not possible because local mandatory law requires so, only in those limited cases may this be based on consent;
For managing specific inquiries: based on the legal ground of (a) legitimate interest in improving our website, marketing, and communications strategy; or (b) where (a) is not possible because local mandatory law requires so, only in those limited cases may this be based on consent;
Other members of A3 Hiring, and third-party service providers and suppliers. Any person or authority (including a government department/body) with a lawful entitlement to obtain the information.
We use your data when providing our HR services, which include services in the field of recruitment and selection, temporary staffing, transfer of employer/ redeployment, and payroll as further described in the Terms and Conditions (collectively “Services”).
By innovating at scale, A3 Hiring will fulfill our compelling vision: to empower lifelong employability and deliver on our brand promise of proactivity, transparency, and guidance to offer a truly enriching talent experience for finding a job around the world.
As a candidate, we collect and process personal data about you such as:
Identification Information - We may process your name, contact information (including email, home address, home phone number, and mobile phone number), citizenship & country of residence, date of birth, gender, digital signature, languages spoken, and nationality & immigration status (and information from related documents).
CV/Resumes and Other Recruitment Information - We may process your CV/resume, work history, information about your skills, your experience and educational background, and other relevant information (such as your photograph, interview notes, and personal data included in the cover letter or as part of the application process). We may also process details in references about you that we receive from third parties. Compensation and Benefits Information - We may process personal data relating to your current compensation and benefits including (without limitation) your current bonus, recurring payments, and benefits.
Government-Issued Identifiers - We may process government-issued identifiers including (without limitation) PAN, Aadhar card, address proof, employment ID, and driving license number, as legally required. Information About You Available from Third Parties - Including the results of any state criminal record checks, credit checks, and/or financial sanctions checks.
Photographs and Video Footage - When participating in recruitment-related events, meetings, conferences, etc., we may process photographs or videos of you. Visitor Information - When accessing our buildings, we may collect your name, contact details, car plate number, and other identification for security reasons. Where we are legally required to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) For health and safety reasons (client-specific drug test also applies)
Information You Choose To Share With Us - we may process additional personal data if you choose to share that with us. This data may be obtained directly from you, from the public domain, or third parties. In the last case, we will inform you of the purpose and data sources we use, the exception is where the provision of this information to you would cause disproportionate efforts. In that case, we may take alternative measures to protect your rights and freedoms.
A3 Hiring processes your data only for the purposes specified below:
To provide our Services to you (including matching and proposing you to clients, interviews, and assessments): For example, we may process your data to recommend jobs to you based on your profile and enable our consultants to provide you with tailored job opportunities, career advice, reskilling options, inclusiveness, suggest additional training where necessary and introduce you to hiring managers. The processing of your data and the use of automated systems is necessary to provide you with the matching services, and is therefore based on (pre-) contractual necessity;
Training and updating of systems/statistical purposes. Some of the systems that we use to provide our Services are based on machine learning technology. For that technology to function reliably, it needs to be trained and updated based on existing data. We may also process personal data in an aggregated manner for statistical purposes: Based on our legitimate interest in training and updating our systems. We have implemented mitigating measures to limit the privacy impact, such as de-identification and an easy opt-out in your choices;
Dispute management and litigation: Processing is necessary for the legitimate interests pursued by A3 Hiring, which include the protection of company assets, protecting its legal interests, and managing legal claims, disputes, and/or grievances; To conduct checks to verify your suitability for placements: we may carry out criminal record checks, and credit checks and verify whether you are a politically exposed person, a specially designated national, or otherwise subject to sanctions under applicable laws or regulations.
Compliance with labor, tax, and social security laws and other legal or regulatory requirements (e.g. Equal opportunity and workplace diversity requirements): Processing is necessary for compliance with employment and social security legal obligations; Events: Based on our legitimate interest in maintaining a good relationship with our community of candidates and promoting our services by inviting you to our events;
Facilities, security, and contingency planning purposes: Processing is necessary for the legitimate interests pursued by A3 Hiring, which include safeguarding and securing our assets, our facilities, our information systems, and our people; To conduct corporate transactions (including mergers, acquisitions, and divestments): Processing is necessary for the legitimate interests pursued by A3 Hiring, which include A3 Hiring's interest in developing its business through mergers, acquisitions, and divestments; To conduct corporate transactions (including mergers, acquisitions, and divestments): Processing is necessary for the legitimate interests pursued by A3 Hiring, which include A3 Hiring's interest in developing its business through mergers, acquisitions, and divestments; To conduct corporate transactions (including mergers, acquisitions, and divestments): Processing is necessary for the legitimate interests pursued by A3 Hiring, which include A3 Hiring's interest in developing its business through mergers, acquisitions, and divestments;
In the context of our Services, we process your data if you are working for companies with which we are conducting (or intending to conduct) business (e.g. to make offers for the Services and to maintain a business relationship with the company you work for).
What personal data do we collect about you?
We process the following personal data about you:
Identification information - We may process your name and other contact information (including email address, landline phone number, and mobile phone number), gender, digital signature, and languages spoken.
Professional information - We may process information related to your work including (without limitation) your job title, your location, and your department.
Photographs and video footage - When participating in our events, meetings, conferences, etc., we may process photographs or videos of yo
Survey results - We may process your responses to questions in surveys. Visitor information - When accessing our buildings, we may collect your name, contact details, car plate number, identification, etc. For security reasons. Where we are legally permitted to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) For health and safety reasons.
Information you choose to share with us – We may process additional information if you choose to share that with us. Trade sanctions information relating to you - we may verify whether you are a politically exposed person, a specially designated national, or otherwise subject to sanctions under applicable laws or regulations.
This data may be obtained directly from you, from the public domain, or third parties. In the last case, we will inform you of the purpose and data sources we use, the exception is where the provision of this information to you would cause disproportionate efforts. In that case, we may take alternative measures to protect your rights and freedoms.
To administer and manage the contractual relationship between A3 Hiring and our clients and suppliers: Necessary for the performance of the contract between A3 Hiring and the client or supplier; Business development (including sending direct marketing and offers to those who have opted in): Depending on the circumstances this may be based either on your consent or on our legitimate interest to maintain good relations with our current or prospective clients and suppliers. You can always choose not to receive direct marketing and offers from us; see the section “Your data protection rights” below;
Facilities, security, and contingency planning purposes: For the legitimate interests pursued by A3 Hiring, which include safeguarding and securing our assets, our facilities, our information systems, and our people; Health and safety management: Processing is necessary for the legitimate interests pursued by A3 Hiring, which include the protection of its employees, and company assets, protecting its legal interests and managing legal claims/disputes; and/or protection of the vital interests of the Data Subjects;
To conduct corporate transactions (including mergers, acquisitions, and divestments): Processing is necessary for the legitimate interests pursued by A3 Hiring, which include A3 Hiring's interest in developing its business through mergers, acquisitions, and divestments; To conduct corporate transactions (including mergers, acquisitions, and divestments): Processing is necessary for the legitimate interests pursued by A3 Hiring, which include A3 Hiring's interest in developing its business through mergers, acquisitions, and divestments;
To conduct corporate transactions (including mergers, acquisitions, and divestments): Processing is necessary for the legitimate interests pursued by A3 Hiring, which include A3 Hiring’s interest in developing its business through mergers, acquisitions, and divestments;
IT support: Processing is necessary for the legitimate interests pursued by A3 Hiring, which include safeguarding our assets and ensuring the security of our information systems; Surveys (including satisfaction surveys): Based on our legitimate interest to survey our clients to better understand their needs, improve our services, and build and maintain a good relationship with our clients; Dispute management and litigation: Processing is necessary for the legitimate interests pursued by A3 Hiring, which include the protection of company assets, protecting its legal interests, and managing legal claims/disputes with our clients and suppliers;
Compliance with legal or regulatory requirements: Processing is necessary for compliance with our legal or regulatory obligations (e.g. obligations under tax laws to keep certain information including personal data); Preventing, detecting, and investigating fraud: To comply with our legal obligations when some authorities or administrations ask for information including personal data; and; or Processing is necessary for the legitimate interests pursued by A3 Hiring, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes;
To monitor and enforce compliance with A3 Hiring policies and procedures: For the legitimate interests pursued by A3 Hiring, which include safeguarding our assets and ensuring the security of our information systems;
To perform internal and external audits: For the legitimate interests pursued by A3 Hiring, which include the proper conduct of its business and accuracy of financial reporting.
How long do we keep your personal data?
We will retain your data until you inform us in writing that you withdraw your consent for us to do so. In any event, we may keep your data for longer if necessary in connection with any actual or potential dispute (e.g. we need this personal data to establish or defend legal claims), in which case we will keep your data until the end of such dispute or if we are required to do so by any applicable law or regulation.
At A3 Hiring, our mission is to connect our clients with highly skilled and experienced candidates, leveraging our team of proficient recruitment consultants specialized in various functional domains.
Copyright © 2023 | All Rights Reserved.
Digital Partner: Werq Labs